Open House Sign-In Sheet: Free Printable Template (PDF)

An open house sign-in sheet is the page on the kitchen counter where visitors write down their name and how to reach them. It looks like a small thing. It is also the only record of who walked through the home, and the list you will work from on Monday morning.

This guide gives you a free open house sign-in sheet template you can print today. It shows what each column is for, how to get people to actually sign in, and what to do with the sheet after the last visitor leaves.

Download the free open house sign-in sheet (PDF, 2 pages). Page 1 is the sign-in sheet: 12 rows on one landscape page, with a texting consent line at the bottom. Page 2 is two open house feedback forms you can cut in half. Free, no email required.

The Open House Sign-In Sheet Template

Here is the layout of the printable sheet. Print the PDF as it is, or copy the columns into Word, Google Docs, or Canva if you want to add your logo and brokerage colors.

Property: ______________   Date: ________   Time: ________   Hosted by: ______________   Brokerage: ______________

At the bottom of the sheet sits a short consent line for texting:

OK to text: By writing your initials in the last column, you agree that the host agent named above may call or text you at the number you wrote about this home and homes like it. You do not have to agree to buy anything. Message and data rates may apply. Reply STOP at any time to stop texts.

Treat that wording as a starting point, not legal advice. Check it with your broker and your state's rules before you use it. More on texting consent below.

What to Ask on an Open House Sign-In Sheet (and Why)

Every column on the sheet should change what you do next. If a question does not, cut it. Short sheets get filled in. Long ones get skipped, or filled in with fake numbers.

Name, phone, and email

You need at least one way to reach each person. Ask for both phone and email, and expect some people to give only one. That is fine. An email alone still lets you send a thank-you and the listing details.

Working with an agent?

This tells you who you can offer to help. If a visitor already has an agent, write down the agent's name and send any follow-up through that agent. That is the professional norm, and it keeps you out of an awkward spot later. If they say no, they are the people to talk to before they leave.

Pre-approved?

This tells you who can buy soon. "No" is not a bad answer. It is a chance to connect them with a lender you trust. "Cash" is worth knowing too, since those buyers can often move fast.

When do you hope to move?

This is the most useful column on the sheet. It splits your list into two groups: people to call tomorrow, and people to keep in touch with for months. Give simple choices like 0 to 3 months, 3 to 6 months, 6+ months, or just looking. People answer checkboxes faster than open questions.

How did you hear about today?

This tells you which marketing worked: the yard sign, the online listing, the open house flyer, or a friend. After a few open houses, you will know where your time and money should go. Sellers like hearing this too.

OK to text me

A clear yes before you send a text. Initials are quick to write and easy to see when you sort the list later.

What to leave off

Do not ask for a home address, income, or anything a visitor would not want a stranger to read. A paper sheet sits on a counter where the next person in line can see every row above theirs. Save bigger questions, like "Do you need to sell a home first?", for the conversation in the kitchen.

Paper vs Digital Open House Sign-In

You have two main choices: a paper sheet on a clipboard, or a digital sign-in. Digital usually means a tablet on the counter or a QR code that opens a short form on the visitor's own phone. Here is how they compare:

What matters	Paper sign-in sheet	QR code on their phone
Speed at the door	Fast. Pen and go.	Fast for most people, slower for anyone who does not use QR codes
Privacy	Every visitor can read the rows above theirs	Each person only sees their own form
Reading it later	Messy handwriting, missing digits	Typed by the visitor, so fewer mistakes
Getting it into your CRM	You type it in that night	Can go straight in, depending on your tools
Works with no cell signal	Yes	No

The simple answer is to offer both. Put a QR code sign at the front door, and keep the paper sheet on the counter for people who would rather write. You will catch more names that way than with either one alone.

How to Get Visitors to Sign In (Without Being Pushy)

• Greet them at the door. Say hello, hand them the clipboard and a pen, and smile. Most people sign when someone asks in person.
• Tell them why. "Mind signing in? That way I can send you the floor plan and let you know if the price changes." A reason makes it feel helpful, not nosy.
• Offer something worth having. A printed flyer with the floor plan, a list of other open houses nearby, or a one-page sheet on the local schools.
• Keep it short. Name, contact, and four checkboxes. That takes under a minute.
• Do not block the door. Some people will not sign. Let them walk through, and talk to them in the kitchen. Many will give you their email once they have seen the house.

Sign-in also helps with safety. You know who is in the home and when they arrived. Many brokerages ask agents to have every visitor sign in for this reason, so check your office's open house policy.

How to Follow Up Within 24 Hours

The sheet does nothing on its own. The agents who find clients at open houses are the ones who follow up while the visit is still fresh. Here is a simple plan:

1. The same evening: email everyone who left an email address. Thank them for coming, include the price, a link to the listing, and the floor plan, and ask one easy question, like "What did you think of the kitchen?"
2. Within 24 hours: call or text the visitors who said they are moving in the next few months, or who are not working with an agent. Only text the people who initialed the texting box.
3. Within the week: send the "6+ months" and "just looking" visitors a few homes that match what they liked. Then add them to a monthly check-in.
4. For the seller: share how many people came, what they said, and how they heard about it. The feedback forms on page 2 of the PDF make this easy.

A text after the open house can be short:

"Hi Jordan, it's Sam from Saturday's open house on Elm Street. Thanks for stopping by! You mentioned you might move in the next few months. Want me to send you a few homes like this one?"

For more wording you can copy, see our real estate scripts for calls and texts, and our real estate email templates for the thank-you email and the follow-up after it.

Texting Consent and Privacy

Federal rules, like the Telephone Consumer Protection Act (TCPA), and some state laws limit marketing calls and texts. The rules are stricter for automated texts, they change over time, and they differ from state to state. We are not lawyers, and this is not legal advice. A few simple habits keep you on the safe side:

• Only text people who said yes. That is what the initials column is for. If someone left it blank, email them instead.
• Keep the proof. Hold on to the signed sheet, or the digital record, so you can show who agreed and when.
• Stop when asked. If someone replies STOP or asks you not to contact them, stop right away and note it in your CRM.
• Ask your broker. Your brokerage may have its own consent wording or rules for open house leads. Use theirs if they do.

Privacy matters for the paper sheet too. Cover the filled rows with a blank page, or use one small card per visitor. Take the sheet with you when you leave. Decide ahead of time whether the seller gets a copy, and tell visitors if they will. Once the names are in your CRM, shred the paper.

Open House Feedback Form

Page 2 of the PDF is an open house feedback form, printed twice so you can cut the page in half. It asks visitors:

• How the home looked to them overall, on a 1 to 5 scale
• Whether the price feels too high, about right, or like a good value
• What they liked most, and what they would change
• Whether they could see themselves living there
• Whether they want you to send homes like this one, and how to reach them

Keep the name optional. People are more honest when they do not have to sign. The price question is the one sellers care about most. If most visitors say "too high," that is useful, calm evidence for a pricing talk after the weekend.

How RealAnalytica Handles Open House Sign-In

If you would rather skip typing names in on Sunday night, RealAnalytica lets you make an open house QR code for a listing. Visitors scan it with their phone camera and fill in a short sign-in form that shows the home and your contact details. You can add your own questions, like the ones on this sheet.

Each visitor who signs in goes into your CRM as a lead marked as coming from the open house, and they get a thank-you email with your contact info and the home's details. From there, Lucia, the Inside Sales Agent on the Atlas Agents team, checks your CRM each morning for leads that need a touch and drafts the check-ins for you to review. Nothing goes out until you approve it. Put the same QR code on your flyer and your front-door sign so every path leads to one list.

RealAnalytica is free to start with Agent Lite. The full data platform starts at $40/user/mo (billed annually).

The Bottom Line

A good open house sign-in sheet is short, asks four questions that sort your visitors, and has a clear yes for texting. Print the free template, offer a QR code next to it, and follow up the same day. The open house is the easy part. The follow-up is where the clients come from.